---
title: "Expanded Guest Table"
subtitle: "Manage your guests efficiently with the expanded table view and actions menu"
slug: "expanded-guest-table"
url: "https://help.luma.com/p/expanded-guest-table"
tags: ["Events", "Helpful Tips"]
---

The expanded guest table gives you a full-screen view of your guest list with powerful bulk management tools and detailed registration information.

## Accessing the Expanded Table

To open the expanded guest table:

1. Go to your event’s **Manage** page
2. Navigate to the **Guests** tab
3. Click the **expand arrow** (↗) icon in the top-right corner of the guest list

This opens a full-screen table view with all your guests and their details.

## Actions Menu

The expanded table provides an **Actions** menu with the following options:

- **Approve All** - Approves all guests who are pending approval or on the waitlist (only appears when there are 2+ pending guests)
- **Update Guests** - Change the status of specific guests by uploading a CSV or entering emails manually
- **Decline All** - Declines all guests who are pending approval or on the waitlist (only appears when there are 2+ pending guests)

### Update Guests

The **Update Guests** option lets you change the status of specific guests in bulk:

1. Click **Actions** in the expanded table
2. Select **Update Guests**
3. Choose how to specify guests:
   - **Import CSV** - Upload a CSV file containing email addresses
   - **Enter Manually** - Paste or type email addresses directly
4. Select the new status for these guests (Going, Waitlist, Not Going, or Pending)
5. Choose whether to notify the guests
6. Optionally add a custom message if notifying guests
7. For paid events, you can choose to refund guests when changing status to Not Going
8. Click **Update Guests** to confirm

The system will process all matching email addresses and update the guest statuses accordingly.

## Additional Benefits

The expanded table view also provides:

- **Full registration details** - See all registration questions and answers in a single view
- **Better visibility** - More space to review guest information without scrolling
- **Easier navigation** - Quickly scan through large guest lists

## When to Use Actions

The Actions menu is particularly useful for:

- Managing [waitlists](/p/waitlist) when spots become available
- Approving multiple guests after reviewing applications for approval-required events
- Declining registrations in bulk when an event reaches capacity
- Updating the status of specific guests when you have a list of emails
- Managing guest lists for events with high registration volume

**Note:** The **Approve All** and **Decline All** options only appear when there are at least 2 guests in the pending approval or waitlist status. The **Update Guests** option is always available.