Printing Event Badges

How to create and print badges for your event guests

While Luma doesn't currently have a built-in badge printing feature, you can create and print badges for your event using your guest list CSV export and a badge template.

Creating Badges

Step 1: Export Your Guest List

Go to your event's Manage page
Navigate to the Guests tab
Click "Export CSV" to download your guest list
The CSV will include guest names, emails, QR code URLs (for check-in), and other registration information

Step 2: Generate QR Codes

For events with check-in enabled, the CSV export includes a "qr_code_url" column with unique URLs for each guest. You can create QR codes using any online QR code generator:

Copy the QR code URL from the CSV for each guest
Paste it into any online QR code generator (just search "QR code generator" online)
Download the generated QR code image
These QR codes can be scanned at your event for quick check-in

Note about QR Code Types: The CSV export contains "ticket key" QR codes that check in specific individual tickets. These differ from the "guest key" QR codes (starting with g-) that guests receive via email, which show all the guest's tickets and allow flexible check-in. Both types work with Luma's check-in system, but if you're using an external check-in application, ensure it can handle both formats.

Step 3: Design Your Badge Template

Use any design software (like Canva, Adobe, or Microsoft Word) to create a badge template that includes:

Guest name
Event name
QR code (if using check-in)
Any other relevant information

Step 4: Print Your Badges

Many event organizers have had success using label printers like the Brother QL printer series (such as the Brother QL-820NWB) for efficient badge printing. However, we don't have official printer recommendations at this time.

You can also:

Print on standard paper and use badge holders
Use pre-perforated badge sheets
Work with a local print shop for professional results

Tips for Badge Printing

Test print a few badges before printing the entire batch
Consider including only essential information to keep badges clean and readable
If using QR codes, ensure they're large enough to scan easily (at least 1 inch square)
Leave space for lanyards or clips if using badge holders

This manual process gives you full control over your badge design and printing options.