Collaborating Calendars

As of January 2026, this feature is in beta. We're working with select organizers to refine the experience and will be rolling it out more widely soon.

What are Collaborating Calendars?

Collaborating Calendars lets multiple calendars co-manage the same event. When enabled, admins from both calendars can manage guests, send emails, and run the event together.

This is useful when:

• A brand works with ambassadors who create events on their behalf
• Multiple companies co-host a joint event
• A festival or tech week has events from different organizers
• A national organization coordinates events across local chapters

What collaborating calendars can do

When a calendar has manage access to an event, its admins can:

• View and manage the full guest list
• Send event emails and blasts
• Approve guests and manage the waitlist
• Check in guests
• Edit event details (name, time, location, etc.)
• Modify tickets and issue refunds

What stays with the primary calendar

Every event has one primary calendar. The primary calendar provides:

• Stripe account for payments (ticket revenue goes here)
• Email branding (from address and reply-to)
• Luma Plus features if the calendar has a subscription

Collaborating calendars share management access but payments and branding come from the primary calendar.

How it works

1. A calendar enables the collaborating calendars feature
2. When someone submits an event to that calendar, they grant manage access
3. Once approved, both the event creator and the calendar's admins can manage the event together