Managing Your Guest List

View, search, filter, and take actions on your event guests

The guest list lets you see who's registered for your event and take actions like approving guests, checking them in, or updating their status.

Accessing Your Guest List

On Web: Go to your event's manage page and click the Guests tab. You can click the expand icon (↗) in the top-right corner to open a full-screen table view with more details.

On iOS/Android: Open the Luma app, go to your event, and tap Manage → Guests.

Filtering Guests

Use the status tabs to filter your guest list:

Going - Approved guests attending your event
Pending - Guests awaiting your approval (only shown if you have pending guests)
Waitlist - Guests on the waitlist (only shown if you have waitlisted guests)
Invited - Guests you've invited who haven't registered yet
Not Going - Declined guests
Checked In - Guests who have been checked in
Not Checked In - Approved guests who haven't been checked in yet

Each tab shows the count of guests in that status.

On web, you can also filter by ticket type if your event has multiple ticket types.

Searching for Guests

Use the search bar to find specific guests. You can search by:

Name - First name, last name, or full name
Email - Full email or the beginning of an email address
Email domain - Search "acme.com" to find all guests with @acme.com or @mail.acme.com email addresses

Search works together with your selected filters, so you can search within a specific status.

Sorting Options

On web and iOS, you can sort your guest list by:

Name - Alphabetical order
Email - Alphabetical order
Registration time - When guests registered (default, most recent first)
Check-in time - When guests were checked in (most recent first)

Guest Actions

Approving and declining guests

For events that require approval, you can approve or decline pending guests directly from the guest list. Tap on a guest to see their details and registration answers, then choose to approve or decline them.

Changing guest status

You can change any guest's status by tapping on them and selecting a new status (Going, Not Going, Waitlist, etc.). You can optionally send them a notification with a custom message.

Checking in guests

For in-person events, you can check in guests using the QR code scanner. Click on a guest to view their check-in status and details. See Check In Guests for In Person Events for details on using the scanner and Express Mode.

Bulk actions (web only)

The expanded guest table provides bulk actions for managing multiple guests at once, including approving or declining all pending guests and updating guest statuses via CSV upload.

Exporting your guest list

You can download your guest list as a CSV file for use in other tools. See Download Guest CSV for details on what's included in the export.